Second Annual ACANS Strategic Planning Summit

ACANS News & Information Center

Second Annual ACANS Strategic Planning Summit

The Second Annual ACANS Strategic Planning Summit was held Oct. 5, 2006 at the Hotel Encanto de Las Cruces. Hosted by Information and Communication Technologies at New Mexico State University, the summit brought together technical and functional personnel from all NMSU campuses and colleges.

The focus of this year’s summit was to discuss alignment of Information

Technology planning and support with NMSU administrative initiatives. The 83 participants in attendance were broken into groups and asked specific questions that reiterate the university’s missions of Living the Vision and One University. The five initiatives addressed at the Second Annual ACANS Strategic Planning Summit were:

• Unifying NMSU Online (UNO)

• Foundations of Excellence

• Facilities Campus Master Plan

• Creative Media Institute

• Branding Initiative

The questions each group was asked to consider were:

• How does technology relate to your college, branch, department, and/or your position?

• In the next three to five years, what technology support, solutions, and/or services should be in place relative to this initiative?

• In order to realize the above initiative, what needs to happen in the next year relative to support, solutions, and/or services?

• How can we collaborate across areas to help implement a solution?

• How do we measure success?  

Listed below is an overview of the key points identified by summit participants. 

Unifying NMSU Online (UNO)

Among the concerns and suggestions raised in regard to this initiative were:

– my.nmsu.edu as an email client -security

-authoring outcomes assessments -flexible reporting system

-integration of email system -single sign-on

-additional self-service options -familiarity with system

As a means of measuring success, participants identified a need for centralized communication, and an increase in fun or custom channels and a decrease in specialized channels.

Foundations of Excellence

Among the concerns and suggestions raised in regard to this initiative were:

-technology as a tool for social engagement -additional wireless zones

-develop communication channels aimed at parents -prioritize goals

-merge student services -promote successes

-match hardware and software to technologies -track student progress

Participants identified recruitment, retention, and enrollment figures as a way of measuring success for this initiative. Additionally, Summit participants identified student focus groups as an invaluable source for ascertaining students’ needs.

Facilities Master Plan

Among the concerns and suggestions raised in regard to this initiative were:

-design inviting/engaging learning spaces -author virtual tours

-expand broadband connectivity -address security

-standardize classroom technology -secure university records

-implement energy efficiency practices

-create technology plan that coincides with master plan

Summit participants stated success of this initiative could be measured by the number of grants/proposal that were funded and determining the condition of buildings.

Creative Media Institute (CMI)

Image of ...Mike Laurance, standing, CMI Director of Operations, leads a discussion group at the Second Annual ACANS Planning Summit.

Among the concerns and suggestions raised in regard to this initiative were:

-involvement of all campuses -articulate vision/mission of CMI

-develop partners for funding -use footage as promotional tool

-create copyright policy -develop relationship with film industry

-determine financial need -involve IT in decision making process

According to Summit participants, success for this initiative could be measured by revenue generated, effectiveness of films as virtual marketing tools, and awards bestowed upon CMI and its student productions.

Branding

Among the concerns and suggestions raised in regard to this initiative were:

-enforce consistency -provide designers to departments

-communicate initiative – track initiatives at all levels

-create seamless identity -design better CMS user interface

-provide Content Management System (CMS) training

Participants said success of the branding initiative could be measured by the number of colleges/departments using CMS and the Branding initiatives, and the number of hours required for those colleges/departments to efficiently implement the Branding initiatives using CMS. Additionally, it was determined that success could be measured by the number of technical support hours required for colleges/departments to implement this initiative. It was also suggested that a survey of CMS users could provide invaluable information for further development of the tool.

Note:  Information and Communication Technologies is conducting in-depth discussions with administrators representing those areas that were the focus of the Second Annual ACANS Planning Summit. These discussions will act as a platform to examine each initiative and its corresponding suggestions, and will provide Information Technology professionals with insight in implementing new and enhanced technologies to these areas. ICT will issue a formal report and host a follow-up meeting on the Second Annual ACANS Strategic Planning Summit in January 2007

ACANS Newscenter is published by the Association of Computing and Networking Services at New Mexico State University. If you would like to subscribe to the ACANS Newscenter, request further information, or to submit articles of interest contact ICT Strategic Relations, 646-4857  email: ict_sr@nmsu.edu